Conference, Tradeshow & Event Management

 

Matrix specializes in catering to your organization's individuality. We pride ourselves in customizing every service to meet your organization’s specific needs; including meeting and trade show management and development, site selection and financial management for educational and incentive meetings. We can effectively handle all of your services needs.

PRE-PLANNING SERVICES

  • Site selection and contract negotiation
  • Development and distribution of promotional materials
  • Schedule and program creation
  • Printed materials development
  • Speaker contract negotiations and needs management
  • Budget and financial management

CONFERENCE MANAGEMENT SERVICES

  • Web page promoting your event
  • Design and manage online registration, in-house, at little or no cost for your registrants
  • Exhibit show organization and promotion
  • “Dine-around's”, spousal and golf programs
  • Develop proceedings (notes)
  • Communications with sponsors and develop signage for meeting
  • Registration database management and name badges
  • Budget and financial management
  • Accounts payable and receivable
  • Facility management— booking rooms, set-up, audio/visual, banquets, room assignments, pre-conference meetings with staff, meeting rooms, exhibit shows, etc.All communications with your organization, meeting facility, registrants, vendors, etc.
  • Office support—written and verbal communications; e-mail, fax, (can offer 800# or separate phone lines)
  • Management of bulk mailings and mail
  • Travel arrangements 

ON-SITE MANAGEMENT & WRAP-UP SERVICES

  • Develop, administer and report on satisfaction surveys
  • Administer wrap-up meetings with facility
  • Supply all final reports— meeting statistics, financial's, survey reports, all wrap-up and final bills.