Conference, Tradeshow & Event Management



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Conference, Tradeshow & Event Management
Matrix specializes in catering to your organization's individuality. We pride ourselves in customizing every service to meet your organization’s specific needs; including meeting and trade show management and development, site selection and financial management for educational and incentive meetings. We can effectively handle all of your services needs.

PRE-PLANNING SERVICES Site selection and contract negotiation Development and distribution of promotional materials Schedule and program creation Printed materials development Speaker contract negotiations and needs management Budget and financial management
CONFERENCE MANAGEMENT SERVICES Web page promoting your event Design and manage online registration, in-house, at little or no cost for your registrants Exhibit show organization and promotion “Dine-around's”, spousal and golf programs Develop proceedings (notes) Communications with sponsors and develop signage for meeting Registration database management and name badges Budget and financial management Accounts payable and receivable Facility management— booking rooms, set-up, audio/visual, banquets, room assignments, pre-conference meetings with staff, meeting rooms, exhibit shows, etc.All communications with your organization, meeting facility, registrants, vendors, etc. Office support—written and verbal communications; e-mail, fax, (can offer 800# or separate phone lines) Management of bulk mailings and mail Travel arrangements
ON-SITE MANAGEMENT & WRAP-UP SERVICES Develop, administer and report on satisfaction surveys Administer wrap-up meetings with facility Supply all final reports— meeting statistics, financial's, survey reports, all wrap-up and final bills.