MatriXamc specializes in catering to your organization's individuality. We pride ourselves in customizing every service to meet your organization’s specific needs; including meeting and trade show management and development, site selection and financial oversight for educational and incentive meetings. Our team hasbeen providing conference services to clients since 1999; ranging from 2,300 - 80 attendees in size.

Pre-planning Services

  • Site selection and contract negotiation

  • Development and distribution of promotional materials

  • Schedule and program creation

  • Printed materials development

  • Speaker contract negotiations and needs management

  • Oversee vendor contracts

  • Budget and financial management

Conference Management Services

  • Online promotion, printed promotion, social media campaigns

  • Design and manage online registration

  • Exhibit organization and promotion

  • Sponsorship program development and commitment growth

  • “Dine-around's”, spousal and golf programs

  • Develop proceedings (notes both printed and digitally)

  • Communications with sponsors and on-site promotion

  • Registration database management and name badges

  • Budget and financial management

  • Accounts payable and receivable

  • Facility management— contracting rooms, set-up, audio/visual, banquets, room assignments, pre-conference meetings with staff, meeting scheduling, exhibit shows, etc.

  • All communications with your organization, meeting facility, registrants, vendors, etc.

  • Office support—written and verbal communications; e-mail, fax, (can offer separate phone lines)

  • Management of bulk mailings and printed materials

  • Travel arrangements

Wrap-up Services

  • Develop, administer and report on satisfaction surveys

  • Administer wrap-up meetings with facility

  • Supply all final reports— meeting statistics, financials, survey reports, all wrap-up and final bills

Continuing Education Development

Online Services

  • Online attendee/exhibitor/speaker registration system administration

  • Event lead retrieval management

  • Online call for papers process, review and acceptance management

Wet Lab Management

  • Support of professional CE and training programs; oversight of wet lab planning and administration

  • Vendor/equipment procurement and coordination (have managed over 25 concurrent labs)

  • Work with agencies to ensure health and safety standards are met

International Management Services

  • Vendor/facility site selection management

  • Customs and currency oversight relative to international events

  • Airlift analysis of prospective sites relative to organizational demographics

  • All above mentioned services